Administration
To be the first point of call for all visitors and phone calls to the school
Meet and greet all visitors politely and in a professional manner
Answer phone calls quickly and politely and refer calls or take messages for teaching and admin staff
Pass on information from phone calls and visitors promptly to relevant staff
Ensure notices for the day have been entered in PowerSchool, as needed
Collate, type and distribute daily notices following approval from member of SLT
Bring paper registers out to the school field during fire drills
Inform SLT if registers not completed 15 minutes after the start of the school day
Compile and send daily registration details from PowerSchool to SLT by 9.00am
Liaise with parents and maintain up to date contact information for student records in PowerSchool
Coordinate school tours and follow up with prospective parents for feedback
Retain and distribute items of lost property
Allocate security badges where relevant to visitors if not done by security
Maintain the neat and tidy order of the front desk area
Ensure visitors, in most instances, make appointments with staff when visiting the school
Distribute mail to staff
Direct representatives of companies to use email in case of requests to meet or speak with staff or SLT
Refer to and liaise with the School Director’s PA if visitor or caller is abusive or acts contrary to the values of the school. In the absence of PA such occurrences should be referred to Business Manager
Transport – Buses
Deal with immediate bus queries which will be passed onto the Business Manager
After School Activities (ASA) Programme and School Trips
· Liaise with the PE department to respond to parent queries on ASA programme
To keep up to date with ASA information on Schools Buddy portal and answer parent queries on school trips and payments
Additional duties
· Remain proactive and liaise with other school personnel or departments as required at all times and to stay aware that the school is presented in the best possible way in the parent community and the wider school network
· Undertake all front desk duties during school holidays as requested by the Business Manager
· Perform other administrative duties as requested by the School Director, and Business Manager
· Ensure the school policies, procedures, and codes of conduct are followed at all times
Job Details
| Posted Date: | 2019-11-14 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Primary, Prep, & Secondary School |
| Monthly Salary: | US $3,000 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
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